Determine whether you would like your automatic reply to be sent only to people on your Contact list or anyone outside of Tufts.ġ1. Check the box next to Auto-reply to people outside my organization if you would like an automatic reply to be sent to people outside of Tufts University.ġ0. Use the text editor in the Inside My Organization tab to create the automatic reply that you would like to send to Tufts people who email you during the specified time period.Ĩ. Specify a Start and End time for your automatic reply.ħ. Otherwise, your automatic reply will continue to be sent until you manually turn it off.Ħ. Check the box next to Only send during this time range. Click Automatic Replies (Out of Office).ĥ. Click SAVE at the top of the page to save your changes.ģ. You can copy and paste the message from the first text box, if appropriate.ġ6. In the second text editor box, type the automatic reply that you would like these people to receive. Select whether you want replies to go only to external senders in your Contacts list or to all external senders.ġ5. If you want an automatic reply to be sent to people outside of Tufts University, check the box next to Send replies outside your organization.ġ4. In the first text box, type the reply that you would like to have automatically sent to Tufts people who email you while you are away.ġ3. Decline and cancel my meetings during this period – Check this box to have Outlook decline any standing invitations and cancel meetings that you scheduled during your out of office period.ġ2. Automatically decline new invitations for events that occur during this period – Check this box to have Outlook decline invitations for events that are scheduled to occur while you are away.ġ1. Block my calendar for this period – Check this box to have Outlook block off your calendar during the time period that you specified.ġ0. If you do choose this option, use the Start and End time fields to specify your out of office period.ĩ. (Optional) Check the box next to Send replies only during a time period. Click the slider to Turn on the automatic replies.Ĩ. Make sure Mail is selected in the left-hand settings menu.ħ. Scroll to the bottom of the menu and select View all Outlook settings.ĥ. Click on the Settings icon toward the top right of the page.Ĥ. Sign in with your Tufts email address and password.ģ. And, if you’re running a version of Office older than 2013, check out one of the articles listed below on creating automatic out-of-office replies.2. If you’re using Outlook with a shared calendar at home, make sure to check out our article on how to create an Outlook Calendar out of office entry. Sound complicated, but we have your back - read our article on how to create an auto-reply in Outlook with POP or IMAP accounts. You need to create a template and a new rule. I should also note that if you’re using a personal email account, like Gmail or from your ISP, the process is more complex than using Outlook with Exchange. When you have everything set, click OK at the top. You can also select optional settings like blocking your calendar and choosing who sees the auto-reply message. Type in the message explaining why you’re out and anything else you want the recipient to know in the text box. Next, select the “Send automatic replies” option and check “Send replies only during this time period,” and choose the dates when you’ll be away. After logging in, click Settings (gear icon) in the upper-right corner and choose Automatic replies. Note that the following screenshots are from the current version of and not the newer Beta version. If you don’t use Outlook or the Mail app, you can create an auto-reply using Outlook on the web. Unlike or the desktop version, the Mail app doesn’t currently allow scheduling of auto-replies.
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